
Heart to Heart LLC
Compassion in care. Precision in billing.
Your Partner in
Healthcare Consulting &
Medical Billing
Heart to Heart LLC was founded to bridge the gap between mission-driven healthcare providers and the complex world of revenue cycle management. With deep roots in community mental health, we understand the unique challenges behavioral health and community-based providers face when navigating Medicaid regulations and billing workflows. Our goal is to put both hearts and hard numbers at the center of your practice’s success.
Our team specializes in North Carolina Medicaid and multi-state billing support, offering hands-on expertise and tailored consulting that helps providers stay audit-ready, compliant, and financially healthy. We’re passionate about reducing administrative burdens so you can focus on what matters most—changing lives.
Services We Provide
At Heart to Heart LLC, we provide a comprehensive suite of services designed specifically for behavioral health and community-based providers. From billing and revenue cycle management to compliance consulting and staff training, our solutions help you optimize operations and improve financial outcomes.

Revenue Cycle Management (RCM) & Billing
We handle the entire revenue cycle process, including claims creation, submission, denial management, and payment posting. Our team verifies eligibility and benefits for Medicaid, managed care, and commercial payors, and manages prior authorizations and continued-stay requests to ensure timely reimbursements. Additionally, we provide policy-compliant coding support and prepare your practice for audits.

Medicaid & Program Consulting
Navigating NC Medicaid and LME/MCO systems can be complex. We support enrollment, paneling, and onboarding of specialized services such as 1915(i) programs. Our consulting ensures alignment with service definitions, utilization management strategies, and outcomes tracking for better program effectiveness and compliance.

Accreditation & Compliance
Preparing for CARF, TJC, or COA accreditation? We offer gap analyses, SOP development, and mock surveys to help you succeed. Our compliance services also include HIPAA/privacy program implementation, incident reporting frameworks, and quality assurance plans complemented by staff training toolkits.

Practice Operations
We assist with practice start-ups by managing NPI and taxonomy selection, payor enrollment, and policy manual creation. Workflow optimization, including scheduling and intake processes, plus KPI dashboards for clean-claim rates, denial rates, and net collections, help you run your practice efficiently.
Our Mission
At Heart to Heart LLC, our mission is to bridge compassion with compliance—helping mission-driven providers stay solvent and audit-ready so they can spend more time changing lives and less time chasing claims. We believe that strong revenue cycle management built on transparent processes and expert knowledge empowers healthcare providers to deliver the highest quality care while maintaining financial health and regulatory readiness.
Boutique Expertise
Why Choose Us?
Heart to Heart LLC combines deep knowledge of North Carolina Medicaid and behavioral health billing with a compliance-first approach. Our founder-led team offers personalized communication, fast turnarounds, and clear, transparent reporting. We deliver scalable SOPs and dashboards designed to improve your processes, even as your team evolves.
Key Differentiators
NC Medicaid & Behavioral Health Experts: We bring deep familiarity with LME/MCO rules, 1915(i) programs, and NC-specific platforms like HHAeXchange to streamline your billing processes.
Compliance-First RCM: Our proactive documentation and coding guidance help prevent claim denials before they occur, protecting your revenue.
Transparent Reporting: We provide clear, plain-English dashboards and monthly AR reviews so you always know where your practice stands financially.
Founder-Led Attention: Enjoy boutique capacity with white-glove communication and fast turnaround times, ensuring personalized support for your needs.
Scalable Playbooks: We deliver SOPs you keep—helping your processes improve and adapt smoothly even as your team evolves.

Contact Us
General inquiries: info@hearttoheartllc.com
Revenue Cycle Management: billing@hearttoheartllc.com
Phone:
(704) 200-0509
Hours
Monday through Friday,
9:00 AM to 6:00 PM ET
Heart to Heart LLC provides consulting and revenue-cycle support. We are not a healthcare provider and do not offer medical advice